Outlook

How to set-up a roaming email profile

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Information services

Information services are settings that make it possible to send, store, and receive messages and items and to specify where to store addresses. Microsoft Outlook stores your information services in your personal login User profile. You can store multiple information services in a user profile.

With information services, you control how e-mail systems address and deliver your messages and how your messages and folders are stored. You can specify the delivery location for incoming messages, the location of your Personal Address Book, and the use of any personal folder file you create. You can also set up information services to send faxes or connect to other e-mail systems.

For example, you might have the following two information services in your user profile: Microsoft Exchange Server for sending and receiving messages and a Personal Address Book for storing personal distribution lists.

Before you can use an information service, you must add it to your user profile.

User profiles

A user profile is a group of settings that defines customization preferences and options for a particular user, including personalized files such as settings on the Options dialog box (Tools menu, Options command), custom templates, and e-mail configuration settings. For example, those customization preferences and options that are specific to a user such as signatures, custom stationery, and Outlook Bar settings are contained in a user profile. The operating system uses the information contained in your user profile to configure your computer each time you log on.

A user profile is a group of settings that define how Microsoft Outlook is set up for a particular user. A profile can contain any number of information services.

You can copy an existing user profile, rename it, and then modify it as needed to create your profile. If more than one person uses the same computer, each person should have a separate profile to keep personal items secure. See How to set up a computer for more than one user.

Roaming profiles

Your system administrator must configure your user profile to travel with you so that your settings, which are stored on a server, will always be available whenever you log on to a computer. This is especially useful if you log on to different computers at your company or if you share your computer with another person. When you log on, your user profile is downloaded from the server to the computer you've logged on to. Your user profile is valid only on the operating system for which it was created. For example, a user profile created in Microsoft Windows NT or Windows 2000 cannot be used on a computer running Microsoft Windows 95. When you log off, your user profile is copied back to the server so that any profile changes made while you were logged on will be available the next time you log on. When you are logged on to more than one computer at a time, the changes you make at one computer will not appear on the other computer until you log off and log on again.

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To set up a computer for more than one user

  1. Create a user profile for each user. Show me how.
  2. On the Tools menu, click Options, and then click the Mail Services tab.
  3. Click Prompt for a profile to be used.
  4. Click OK.
  5. Quit and restart Outlook.
  6. In the Profile Name box, click the user profile you want to use.
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To create a user profile

  1. Click Start, point to Settings, and then click Control Panel.
  2. Double-click the Mail icon.
  3. On the Services tab, click Show Profiles.
  4. On the General tab, click Add, and then follow the instructions in the Inbox Setup Wizard.
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To select a user profile to use when Outlook starts

  1. On the Tools menu, click Options, and then click the Mail Services tab.
  2. To specify a user profile to be used every time you start Outlook, click Always use this profile, and then select the profile you want.

    3. To be prompted to select the user profile to use each time you start Outlook, click Prompt for a profile to be used.

  3. Click OK.
  4. Quit and restart Outlook.
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To add a Microsoft Exchange Server mailbox to a user profile

  1. On the Tools menu, click Services.
  2. On the Services tab, click Add.
  3. In the Available information services box, click Microsoft Exchange Server.
  4. Click OK.
  5. On the General tab, type the name of your server in the Microsoft Exchange Server box. If you do not know the name of your server, see your administrator.
  6. In the Mailbox box, type the name of your mailbox. If you do not know the name of your mailbox, see your administrator.
  7. Select the options you want.

    8. For Help on an option, click Help.

  8. Click OK twice.
  9. Quit and restart Outlook.

    10. Note Note

    To add a Microsoft Exchange Server mailbox to a different user profile, double-click the Mail icon in Windows Control Panel. On the Services tab, click Show Profiles. On the General tab, click the profile you want in the Profile box, click Properties, and then perform steps 29 above.

 

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See Also

See Also Link 1 | See Also Link 2 | See Also Link 3

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